Tag: Board of Directors

Our 2023 Board of Directors had their last meeting on December 15, 2023. We had a chance to thank our departing board members, Michael Poole, AIA, Jori Erdman, AIA, and Caitlin Morgan, Associate AIA. And then it was onto the first meeting of the 2024 Board of Directors! Thank you to all for your volunteer leadership.

Inclusivity is the theme of the brightest highlights from our most recent Board of Directors Meeting.

We have changed our Awards to afford a greater opportunity to celebrate the contributions of more of our members. The newly-created Virginia Associate Award celebrates the contributions of Associate AIA members regardless of whether they are pursuing licensure or not. Revisions to the language and eligibility criteria of the Virginia Emerging Professional Award expand the opportunity to recognize and celebrate the contributions of both Associate members and AIA Virginia members who are in good standing and have been licensed to practice architecture for fewer than ten years; more closely aligning this AIA Virginia award with AIA National’s Emerging Architect Award.

The Board of Directors also conditionally accepted the Inclusivity Into the Profession Task Force Report (the IIPTF Report). “Conditionally” only because we need to fully explore the specifics, and timetables, of each of the substantial recommendations proposed in the report. Importantly, the Board of Directors has, by this action, committed the organization to the ambitions and aspirations of the report. It now remains for us to address each and all of the individual recommendations and to develop a course of action, with consideration to both our own resources and how we might collaborate with strategic partners/allies to accomplish these transformational goals.

At its June 2022 meeting, the AIA Virginia Board of Directors created an At-large Director position and seeks applicants to serve in this leadership role:

At-large Director Position

The At-large Director is a vital link in the two-way communication between constituents of the American Institute of Architects in Virginia and the state organization. Individuals will be elected to serve on the AIA Virginia board because of their experience, contributions to the profession, and understanding of the organization, all of which should be shared with other members of the Board of Directors.

An At-large Director should bring the viewpoints of their colleagues; moreover, they have a responsibility to advise the members and stimulate them to work for results on which AIA Virginia has chosen to focus. As a member of the Board of Directors, the At-large Director’s viewpoints should be statewide in scope while at the same time representing the unique interests of each chapter’s geographic region. The term of office for this director is two years. 

Candidate Declaration  

Any member-in-good-standing may declare their candidacy by informing the Secretary, through the Executive Vice President, of the individual’s intention to run for the At-large Director position.

Declarations by candidates are due August 15, 2022 by 5:00 p.m. EDT to Helene Combs Dreiling, FAIA | Interim Executive Vice President at hdreiling@aiava.org.

Candidate Certification

Once this declaration is complete, the candidate will have 30 days to provide the following information for the certification process:

• A declaration indicating that the individual’s firm does not employ unpaid labor on projects (this will be provided to the candidate by AIA Virginia for completion).
• A statement of acknowledgment from the local AIA component that the candidate will stand for election (this will be provided to the candidate by AIA Virginia for completion).
• A letter of support from three different AIA Virginia members-in-good-standing.
• A candidate resume, headshot, and statement of philosophy. The statement of philosophy is limited to 250 words.

Voting for Candidates

Any member-in-good-standing may participate in the election of the At-large Director. Voting will be performed electronically commencing October 11, 2022 and concluding November 4, 2022. Results of the election will be announced on November 8, 2022.

MEETING RECAP

AIA Virginia | Board of Directors
June 17, 2022
In-person + virtual meeting

Motions Made and Approved:

The Board of Directors of AIA Virginia voted as follows:

• Approval of the April 27, 2022 Board of Directors Special Meeting Minutes
• Approval of the May 19, 2022 Board of Directors Meeting Minutes
• Approval of the Consent Agenda
• Approval of investment report and recommendation to move a limited portion of financial assets
• Approval of the Treasurer’s report
• Approval of the recommendation of the Finance Committee to not contribute any additional fiscal year-end monies to the Financial Contingency Fund
• Adoption of the FY2022-2023 Budget
• Approval to hire the Financial Auditor
• Approval of the At-large Director election policy
• Approval of the Job Board posting policy
• Approval of Knowledge Community Grant recommendations

Motions Made and Approved in Closed Session:

The Board of Directors of AIA Virginia voted as follows:

• N/A

Written reports were provided for the following consent agenda items:                                             

• Design Forum Recap                                                                                      
• Architecture Exchange East Update
• PAC Update                                                                                                               
• Membership Update
• Amber Book Program Update
• Emerging Leaders in Architecture Update
• Disaster Assistance Committee Update
• Design Awards
• AIA Virginia President’s Town Halls Update
• HousingX Conference Recap
• Mayor’s Innovation Project – Town of Blacksburg
• AIA Annual Meeting and Voting
• Advisory Council Rosters                                                                                
• Executive Committee Meeting Minutes – May 9                                            
• Executive Committee Meeting Minutes – May 16                                                                   

Members may request a copy of these written reports by emailing AIA Virginia Interim Executive Vice President, Helene Combs Dreiling, FAIA at hdreiling@aiava.org.

The next meeting of the AIA Virginia Board of Directors will be held virtually on August 5, 2022.

MEETING RECAP

AIA Virginia | 2022 Board of Directors
February 18, 2022
Zoom Virtual Meeting

Motions Made and Approved:

The Board of Directors of AIA Virginia voted as follows:

• Approval of the January 29 Meeting Minutes
• Appointments to the 2022 Honors Committee
• Approval of the FY 2020-2021 Financial Audit
• Appointments to the 2022 Secretary’s Advisory Committee

Motions Made and Approved in Closed Session:

The Board of Directors of AIA Virginia voted as follows:

• Approval of the FY2020-2021 IRS Form 990

Written reports were provided for the following consent agenda items:

• Advisory Council Updates                                                                 
• PAC Update                                                                                                   
• General Assembly Update
• Member Appointments to the Dept of Housing and Community

Development Workgroups

• Membership Update
• Amber Book Program Update           
• Emerging Leaders in Architecture Update
• Operation Reach, Retain, and Develop Update
• AIA Grassroots Conference
• HousingX Conference Partnership
• Mayor’s Innovation Project – Town of Blacksburg
• Advisory Council Rosters                                                                              
• Joint Letter with Preservation Virginia Second Street Baptist Church Demolition                                                                                         

Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, FAIA at cclayborne@aiava.org.

The next meeting of the AIA Virginia Board of Directors will be held on April 1 at Hampton University. The Board will convene in Warrenton, VA in March for its strategic planning retreat.

MEETING RECAP

AIA Virginia | 2021 Board of Directors
October 1, 2021
University of Virginia School of Architecture

Motions Made and Approved:

The Board of Directors of AIA Virginia voted as follows:

• Approval of the 2022 Nominations for the four Advisory Councils
• Approval of the Letter to the Fairfax County Board of Supervisors Requesting Documentation of One University Plaza Before Demolition
• Approval of the COVID Policy for In-Person Meetings

Written reports were provided for the following consent agenda items:

• PAC Update
• 2021 Rumble in the Jungle PAC Competition
• Advocacy Update: Commission on School Construction and Modernization
• Virginia Municipal League Annual Conference Presentation
• Architecture Exchange East Update
• Membership Update
• Amber Book Program Update
• Virginia NOMA Update                                              
• Emerging Leaders in Architecture Update
• Communications Audit Status
• Operation Reach, Retain, and Develop – Season 2                         
• Community Dinner: Norfolk                           

Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, FAIA at cclayborne@aiava.org.

The next meeting of the 2021 AIA Virginia Board of Directors will occur on December 17, 2021.

MEETING RECAP

AIA Virginia | 2021 Board of Directors
August 13, 2021
Zoom Virtual Meeting

Motions Made and Approved:

The Board of Directors of AIA Virginia voted as follows:

• Approval of the AIA Virginia Knowledge Community Grant Program
• Approval of the Charges for the Pathways into the Profession Inclusivity Study
• Approval of the 2021 AIA Virginia Honors Awards
• Approval of using 2021 Visions for Architecture as a Fundraiser for Hampton University Scholarships
• Approval of the 2022 Slate of Officers and Associate Director for presentation to the Membership
• Adoption of the Board Performance Review Policy
• Approval of Modifying Requirements of the Financial Contingency Fund in the Rules of the Organization
• Approval of Leaving 2022 AIA Virginia Dues Rates unchanged from 2021 Rates
• Approval to Dissolve the Region of The Virginias in accordance with AIA National Governance Changes

Written reports were provided for the following consent agenda items:

• PAC Update
• 2021 Rumble in the Jungle PAC Competition
• Advocacy Update: Commission on School Construction and Modernization
• Art of Practice Debrief
• Architecture Exchange East Update
• Membership Update
• Amber Book Program Update
• Virginia NOMA Update                                              
• Emerging Leaders in Architecture Update
• Communications Audit Status                                   
• Community Dinner: Norfolk                           

Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, FAIA at cclayborne@aiava.org.

The next meeting of the 2021 AIA Virginia Board of Directors will occur on October 1, 2021.

MEETING RECAP

AIA Virginia | 2021 Board of Directors
June 25, 2021
Zoom Virtual Meeting

Motions Made and Approved:

The Board of Directors of AIA Virginia voted as follows:

• Acceptance of the Proposed Revisions to the 2020 Governance Efficiency Study Recommendations
• Approval of the Revised Investment Policy
• Reappointment of Virginia’s Architect Licensing Advisor
• Appointment to the 2021 Honors Committee to fill an Unexpired Term
• Approval of Revising the Rules of the Organization to Clarify Submission Requirements of the T. David Fitz-Gibbon Award
• Approval of Revising the Rules of the Organization to Incorporate the Changes Resulting from the June 3 Special Meeting of the Membership
• Approval of an End of the Fiscal Year Contribution to the Financial Contingency Fund
• Approval of the FY2021-2022 Budget
• Approval of Proposed Accounting Firm for FY 2020-2021 Audit and Tax Filing
• Acceptance of the Recommendation to hold Architecture Exchange East and Visions Programming on Friday, November 5 at the Virginia Museum of Fine Arts

Written reports were provided for the following consent agenda items:

• PAC Update
• Advocacy Update: Equity in Procurement Workgroup
• Art of Practice Update
• Architecture Exchange East Update
• Membership Update
• Amber Book Program Update
• Virginia NOMA Update                                              
• Emerging Leaders in Architecture Update                            
• SAP Training
• PPP Loan Forgiveness
• AIA Virginia’s Support of A’21 Candidates                            

Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, FAIA at cclayborne@aiava.org.

The next meeting of the 2021 AIA Virginia Board of Directors will occur on August 13, 2021.