MEETING MINUTES
AIA Virginia | 2018 Board of Directors
April 6, 2018
Virginia Tech | College of Architecture and Urban Studies
Conference Room 201 – Cowgill Hall
Motions Made and Approved:
The Board of Directors of AIA Virginia voted as follows:
● Approval of the February 16, 2018 Meeting Minutes
● Approval of the Executive Committee to endorse candidate slates for gubernatorial appointments on behalf of the Board of Directors when time is of the essence.
● Appointment of the 2018 Chair of the PAC Board of Trustees
● Approval to accept the Institute’s Diversity and Inclusion Statement as an AIA Virginia policy
SUMMARY ITEMS BASED ON STRATEGIC PLAN GOALS:
1. Position Architects as vital contributors to our built environment:
Safety Assessment Program (SAP) Training: AIA Virginia’s first-ever SAP Training is scheduled to be held in Norfolk on June 9. The training provides architects, engineers, and building inspectors with the knowledge to provide evaluations of facilities and buildings in the aftermath of a disaster.
National Mall Initiative: This initiative commenced under last year’s Institute President, Tom Vonier, FAIA. The current President, Carl Elefante, FAIA has directed this initiative to fall under the Blueprint for Better Communities agenda. Meetings will be held with AIA Maryland and AIA DC to inquire about a joint-partnership approach.
Virginia Department of Historic Resources (VDHR) Survey of Modern Buildings Pilot Program: A kickoff meeting with the Department of Historic Resources, Modern Richmond, and AIA Virginia will occur on April 12.
2. Advance knowledge and expertise of members:
The Virginia Design Forum XIII will occur April 6-7 at the Taubman Museum in Roanoke, Virginia. The title of the Forum is called Blur: The Shifting Boundaries Between Art, Technology and Architecture.
This year’s Emerging Leaders in Architecture class project will occur in Charlottesville. The next session will be held on April 13 in Arlington.
The Architecture Exchange East Task Force call for volunteers is concluding and a kick-off meeting will be scheduled to occur no later than early May.
3. Advocate for the Profession:
The state budget still requires resolution as there is a disagreement between the House and Senate on the expansion of Medicaid. A special session will be held on April 11 for legislators to complete their work on the budget.
The Government Advocacy Advisory Council and Executive Committee has reached 100% PAC participation. It was announced that the AIA Hampton Roads Board of Directors has 100% PAC contribution participation.
A discussion was held regarding gubernatorial appointments to Virginia’s Art and Architectural Review Board. Members of the Board desired to perform additional personal outreach efforts in an attempt to gain a diverse array of candidates from around the Commonwealth to enlarge the slate.
4. Implement a communication program that informs and facilitates connections:
The Publication Work Group met on March 12 to review the following anticipated outcomes: Determine a recommendation about moving forward with a print publication for AIA Virginia, Draft a mission and vision for the publication, Identify the key audience and distribution, and Develop content guidelines.
5. Become a model of a strong nonprofit and vibrant membership organization:
The membership count to date is 2,426 members. It was reported that over $98,000 in 2018 Supplemental Dues has been collected.
AIA Virginia will host an Accreditation Summit in Richmond on May 18 for all local AIA Chapter leadership to successfully prepare for the submission process.
The How to Survive and Thrive webinar will occur on April 17 for the membership as part of the Chartwell Capital partnership. The webinar will discuss recent legislation as well as proposed rules from the Department of Health and Human Services, the Department of Labor and other agencies to help practitioners strategically plan for 2018 and beyond.
6. University Update:
Virginia Tech is engaging in international and domestic projects to advance the development of communities through architecture.
DISCUSSION ITEMS:
Treasurer’s Report:
Booth sales for Architecture Exchange East 2018 continue to progress and are reflected in the Deferred Revenue line item. AIA Virginia’s total excess revenue over expenses is nearly $140,000 greater this year than at this point in time last year.
A detailed discussion occurred regarding the draft FY 2018-2019 Budget. A budget with and without a printed publication was presented. The final budget for presentation in June will include staff costs and contingency dollars allocated for a Financial Contingency Fund. The final budget will be voted on at the AIA Virginia Board of Directors Meeting in June.
Bylaws Taskforce Update:
A Bylaws Taskforce kickoff meeting will be held at the end of April to review component director allocations, Financial Contingency Fund procedures, and other pertinent items.
EVP Report:
The 2018 Grassroots Leadership Conference was held March 12-14 in San Diego, CA. AIA Virginia gave a conference presentation on the Emerging Leaders in Architecture program and moderated a panel discussion about the impacts of the regulatory climate on licensure. President Elefante rolled out a new initiative called the “Blueprint for Better Communities”.
A briefing was provided on the March 20 APELSCIDLA meeting. The APELSCIDLA board was briefed on AIA Virginia’s disaster assistance efforts in the respective Memorandum of Understanding with the Virginia Department of Emergency Management. House Bill 523 passed this Session and places two public members on the Board. Also, Senate Bill 883 passed which enacts a regulatory reduction “pilot” program. The next APELSCIDLA Meeting is scheduled for June 13.
The Executive Vice President’s outreach efforts continue with engagement with Hampton University, firm visits in Roanoke and Hampton Roads, as well as attending the AIA West Virginia Design Awards.
New Business:
The Employment Connection Consortium abstract was presented as a potential non-dues revenue generating tool. The purpose of the pilot program is to create a consortium of select AIA Virginia “friendly” firms and provide them access to exclusive employment candidates through a process facilitated by AIA Virginia. It was decided that additional exploration of connecting students to firms is valid but may be achieved better in other ways than through employment opportunities.
AIA Virginia will submit candidates to the Governor’s Office for the APELSCIDLA public member seats.
A’18 Conference on Architecture which will occur in New York, NY on June 21-23.
Kenney Payne, AIA of Moseley Architects was appointed by Governor Northam to the Technical Review Board of the Department of Housing and Community Development.
Hunter Pittman provided a visionary update to the Board regarding the university’s Architecture + Design program.
Dr. Blythe provided his vision for the College of Architecture and Urban Studies which includes the development of a practice-based Ph.D, big “sticky” projects (i.e. infrastructure, natural disasters, etc.) that engage students in real-world issues, and project-based degrees obtained by completing a series of projects that impact the world at a large scale through experiential learning
Next Meeting:
The next meeting of the 2018 AIA Virginia Board of Directors is June 15, 2018, at The Branch Museum of Architecture and Design.