MEETING MINUTES
AIA Virginia | 2018 Board of Directors
June 15, 2018
The Branch Museum of Architecture and Design
Motions Made and Approved:
The Board of Directors of AIA Virginia voted as follows:
● Approval of the April 6, 2018 Meeting Minutes
● Confirmation of the new 2018 AIA Virginia PAC Board of Trustees
● Approval of the revisions to the AIA Virginia Directory of Public Policies and Position Statements – Category I: The Architect through June 2019
● Approval of the revisions to the Rules of the Organization
● Approval of a minimum contribution of $10,000 to the Financial Contingency Fund
● Approval of the AIA Virginia 2018-2019 Annual Budget
SUMMARY ITEMS BASED ON STRATEGIC PLAN GOALS:
1. Position Architects as vital contributors to our built environment:
• Safety Assessment Program (SAP) Training: AIA Virginia’s first-ever SAP Training was held in Norfolk on June 9. The training credentialed architects, engineers, and building inspectors so that they can assist the Commonwealth of Virginia in the evaluation of facilities and buildings in the aftermath of a disaster. AIA Virginia is exploring hosting another training in conjunction with Architecture Exchange East.
• Gubernatorial Appointments: A slate of nominees approved by the Executive Committee for the Commonwealth of Virginia’s Art and Architectural Review Board and Department of Housing and Community Development Board were submitted to the Commonwealth of the Secretary’s office.
• National Mall Initiative: This initiative will continue under AIA National’s “Blueprint for Better Communities” initiative with the support of AIA DC and AIA Potomac Valley. The identified “Champions” will attend the State Government Network conference in Madison, Wisconsin in July.
2. Advance knowledge and expertise of members:
• The Council is creating a checklist for content deployment of AIA Virginia’s signature educational events.
• The Architecture Exchange East Task Force held its initial organizational teleconference on May 2 and will have its in-person kickoff meeting on June 29 in Richmond. Programming for the 2018 conference is underway including securing Francis Kéré, Hon. FAIA as the keynote speaker.
• The Emerging Leaders in Architecture leadership team is engaging alumni to serve on the Local Organizing Committees.
3. Advocate for the Profession:
• The state budget was passed with the expansion of Medicaid. Williams Mullen will provide targeted educational outreach to legislators over the summer as an additional service as the Joint Legislative Committee looks to close a loophole in the Virginia Public Procurement Act regarding Qualifications Based Selection.
• PAC participation is at 100% for the following Boards: AIA Northern Virginia, AIA Hampton Roads, and AIA Virginia. Outreach efforts continue as less than 3% of the total membership has participated to date.
4. Implement a communication program that informs and facilitates connections:
• According to the Member Publication Survey, there is a clear desire by the membership for a free publication with a preference toward digital delivery.
• The Council is researching tools that will allow the segmentation of email lists based on member-selected preferences. AIA National expects to release a tool next year that would facilitate these efforts.
• The AIA Virginia website update is in the final stages for expected release in July.
5. Become a model of a strong nonprofit and vibrant membership organization:
• The membership count to date is 2,307 members. As of April 2018, there has been a 1% increase in membership over April 2017.
• Twelve leaders representing all six Virginia components met on May 18 in Richmond to discuss the AIA accreditation process. All components will be submitting proof of the delivery of the seven core member services this year beginning September 15. The Memorandum of Understanding between AIA Virginia and the local AIA components will be updated by September 1.
6. University Update:
• The AIAS chapter at the University of Virginia is growing in membership. The University recently appointed a new Chair of the Architecture Department. In addition, the School is preparing for its bicentennial year.
• Virginia Tech will host a reception at A’18. The College of Architecture and Urban Studies’ initiatives shared at the AIA Virginia April Board of Directors meeting continue to progress.
DISCUSSION ITEMS:
Bylaws Taskforce Update:
• The Task Force has focused primarily on the Financial Contingency Fund requirements, inclusion of the Advisory Councils, and addition of the Disaster Assistance Committee. The Board discussed the current size and composition of the AIA Virginia Board. It was decided that the board composition should be reviewed holistically and will be discussed further as an integrated topic of the Strategic Plan.
Dues Indexing:
• The annual dues increase for the 2019 membership year as approved by the AIA National Board of Directors was reviewed and discussed. The AIA Virginia Rules of the Organization indicates that an annual dues increased indexed to AIA National’s annual dues adjustment shall be enacted without further action of the Board.
Treasurer’s Report:
• Booth sales for Architecture Exchange East 2018 continue to progress. AIA Virginia’s total excess revenue over expenses is nearly $143,000 greater this year than at this point in time last year. The organization has exceeded its dues revenue goal by $17k. It is estimated that approximately $20k will be received in Design Awards revenue in June.
• A contribution of at least $10k will be made to the Financial Contingency Fund at the end of the fiscal year.
President-Elect’s Report:
• Significant progress was reported in Areas 2, 4, and 5 since the April Board of Directors meeting on the execution of the 2017-2020 Strategic Plan. Activities responsible for this progress include website redesign, Architecture Exchange East Task Force work, and development of the Board Leadership Succession Plan.
• The draft of the Board Leadership Succession Plan was reviewed and discussed. An outreach component will be added to the plan.
New Business:
• The 2018 Candidates for National Office were discussed. Voting will occur at A’18.
• An update was provided by a Trustee on the Branch Museum of Architecture and Design activities which included the Coloratura exhibit, financial position, and fundraising efforts.
Next Meeting:
The next meeting of the 2018 AIA Virginia Board of Directors is August 3, 2018 at The Branch Museum of Architecture and Design.